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7 July 2021
Horizon Europe Brokerage Event for Cluster 5

Virtual matchmaking events - How do they work?


A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.


1) Registration

  • Register via the green Register button.
  • Add contact and organisation details as requested
  • Those who are interested to manage 1:1 meetings MUST select at least one networking session

    2) Make yourself visible through an outstanding business profile

    Take advantage of the opportunity and introduce your organisation by publishing a clear profile. Your profile should describe who you are, what you can offer to potential partners, and who you want to meet.

    Your cooperation profile is your online business card.

    • Explain the product/project/technology/expertise you are offering or looking for
    • Specify the type of partner you are looking for
    • Published profiles will be extensively promoted by the organizers of the event

    A meaningful profile will generate significantly more meeting requests

    3) How to manage bilateral meetings?

    The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.

    • Browse the list of attendees or check the marketplace profiles
    • Send meeting requests to those companies/persons you want to meet
    • Adding a short reason why you are interested in a meeting will increase the acceptance
    • Usually meeting requests must be confirmed by the recipients to be scheduled
    • Typically, date and time of a meeting is scheduled by the person accepting the meeting request considering the mutual availability.

    Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.


    4) Matchmaking Event

    Access your meetings in My Agenda, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!

    How to initiate a Virtual Meeting?

    1. Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click "Request meeting" to send them a meeting request.




    2. Use the Messages functionality to chat about common interests and availability.



    3. Click "View Profile →" to find out more about the participant



    4. If you would like to have a meeting with them, you can also request a meeting here.


    5. Check My agenda and Meetings for your schedule and your list of confirmed meetings.



    6. At the time of the meeting, go to the Meetings page and click on Start Meeting
    7.  
    • You can invite guests through the Invite guests button, or share your screen through the screen sharing button
    • A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
    • The remaining time will be displayed on the top left corner
    • The next meeting card will be displayed with one minute before the next meeting
    • Clicking on Start Next Meeting will end the current meeting and will start the next one
      Technical requirements for Virtual meetings

      The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.

      Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.

      Microphone and camera

      You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.



      If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage

      Additionally, you can do the following checks:

      • test your microphone with other apps, such as Google Meet, Skype, Zoom, etc. 
      • run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
        •  Twilio is the name of the software we use for online meetings 

      Happy matchmaking!

      Registration

      Closed since 19 October 2021

      Organised by

      Meetings

      Participants 1961
      Meetings 1898

      Participants

      Albania 1
      Argentina 4
      Austria 26
      Belgium 127
      Bosnia And Herzegovina 1
      Brazil 1
      Bulgaria 20
      China 1
      Colombia 1
      Croatia 14
      Cyprus 21
      Czech Republic 21
      Denmark 18
      Ecuador 1
      Estonia 20
      Finland 18
      France 147
      Georgia 1
      Germany 91
      Greece 69
      Hungary 19
      Iceland 1
      India 6
      Iran, Islamic Republic Of 4
      Ireland 49
      Israel 39
      Italy 271
      Kenya 1
      Latvia 8
      Lithuania 11
      Luxembourg 6
      North Macedonia 2
      Malaysia 1
      Malta 3
      Netherlands 23
      Norway 9
      Poland 55
      Portugal 106
      Romania 24
      Rwanda 1
      Serbia 4
      Slovakia 19
      Slovenia 4
      South Africa 1
      Spain 282
      Sweden 8
      Switzerland 27
      Tunisia 5
      Turkey 182
      Ukraine 5
      United Kingdom 181
      United States 4
      Total 1964

      Participants

      Company (SME) 508
      Company (industry) 207
      University 484
      R&D Institution 329
      Association/Agency/Cluster 131
      Authority/Government 97
      National Contact Point 10
      Consultancy 93
      Other 105
      Total 1964

      Profile views

      Before event 57483
      After event 16014
      Total 73497